Legal Assistant Managing Partner Support

Profile

Performs a broad range of C-Suite level secretarial and administrative support for the Managing Partner (MP).

Job Functions:

Assumes accountability for all incoming and outgoing calls; answers phone, deals with routine inquires for both internal and external contacts; refers calls to other contacts as needed and takes thorough Utilizes strong communication skills, both written and verbal, to ensure information is obtained and relayed in a professional manner. Maintains a courteous and service driven demeanor at all times.

Provides extensive calendar management support and acts as a gatekeeper to ensure that all priorities are met. In addition, the position will offer general secretarial support to the MP which may include typing and drafting documents, answering phones, opening and distributing Deals with sensitive, confidential information and ensures that day to day support for the MP runs smoothly and effectively.

Maintains attorney(s) calendar and contact lists as Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders with attorney(s) and team members as needed. Assumes expertise of Firm calendar management software.

Coordinates all business related travel arrangements for the Managing Partner and works in collaboration with other Executive Legal Assistant(s) to ensure parallel travel arrangements with all parties when appropriate.

Ensures a high level of service when interacting with clients, counsel and other related internal and external Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.

Operates standard office equipment such as computers, photocopiers, and uses required software applications to effectively perform job duties. Records, edits, and submits timesheets through Carpe Diem software to the time and billing system.

Supports team work in the Firm as a Consistently assists others with questions, projects and basic task work.

Takes initiative to build on existing skills through both self-directed development as well as Firm sponsored training Shows willingness to share knowledge or specialty with others in the Firm.

Performs other duties and responsibilities as assigned.

Qualifications:

Minimum High School 10-15 years of consistent C-suite administrative or secretarial experience in a fast paced organization, preferably a professional services setting.

Excellent computer skills and proficiency with word processing, spreadsheet, Internet, presentation and time and billing Professional experience with Carpe Diem, Elite, Outlook, MSWord, PowerPoint, Adobe DC.

Typing speed of 70 WPM or more with a high degree of accuracy.

Demonstrated ability to balance customer service while delivering high results and productivity.

Effective oral and writing communication skills with strong knowledge of grammar, spelling, punctuation and legal terminology.

Demonstrated flexibility and the ability to handle complex, multiple tasks for several individuals with different work Openness to change pace quickly while maintaining strong organization and attention to detail.

Team player and the willingness to support others and take on additional responsibilities as needed.

Ability to lift boxes and move files as needed.

Physical Requirements:

Must have minimal physical Position requires standing, walking, reaching, and lifting files and other office related documents or materials of up to 15 pounds.

Must have the ability to operate equipment such as a computer and copy machine.

Must have the ability to communicate clearly and to read and follow detailed instructions.

Must have the ability to prepare assorted documents and other related materials.

Must have the ability to work in stressful conditions under time deadlines.

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Company info

Choate Hall & Stewart LLP.
Phone : 1-(617)-248-5000
Website : https://www.choate.com/